Give gala guests, donors and honorees one place to find their arrival portraits, table photos and awards moments. Put a QR code at check-in and send the gallery link in your follow-up email. Each guest finds their own photos with a selfie, in a gallery branded for your organization.
A fundraiser produces several different sets of photos: arrivals at the backdrop, groups at dinner, award presentations and the candid moments on guests’ phones. A single event gallery keeps that coverage together. The organizer or photographer uploads the official photos; optional guest uploads bring in the rest.
Guests do not need to browse every table to find themselves. They open the link, take a selfie and see their matches across the gallery. The same setup works for charity balls, black-tie dinners, community benefits and awards nights.
Display the poster where guests check in. Explain that their photos will appear after the event team uploads them; printing the code does not require the photos to be ready.
Put a sign beside the photo area so guests know where to find their arrival portraits. Keep it outside the photographer’s frame and somewhere people can stop safely.
A small card gives guests time to scan between courses. If contributions are enabled, explain that Add your photos collects the pictures from their phones.
Send the gallery link with your post-event message, access PIN if needed, and download deadline. Recipients on the same phone can tap the link instead of trying to scan a QR image.
Drag and drop all your event photos. Our AI processes them in the background.
Print the event poster or send the gallery link. Use a private gallery with a PIN when access should stay within your group.
Guests take a selfie in their browser to find matching photos. No app or account is needed to search.
You can run the gallery yourself, or work with your event photographer. Create an event, share its QR code or link, and enable guest uploads if you want everyone to contribute. Guests confirm an email to upload; a selfie is only needed to find photos of themselves.
Review first keeps contributions out of the gallery until you approve them. Show right away publishes them as they arrive. Plan limits apply to photos in the gallery.
Example guest flow
Community fundraiser
Find my photos
Take a selfie to find the photos you appear in. No email needed to search.
Add your photos
When the host enables uploads, confirm your email and pick photos from your phone. No selfie needed to upload.
| Task | Shared folder | FotoMe AI |
|---|---|---|
| Finding a donor’s portraits | Browse the full folder or ask the photographer | Search the event with a selfie |
| Getting guests to the photos | Send a folder address | Use a gallery link or printable QR poster |
| Collecting guest photos | Arrange upload permissions separately | Enable uploads on the same event link |
| Reviewing contributions | Depends on the folder workflow | Review first by default, with Show right away available |
Plan the guest experience alongside the photography, not after the last thank-you email.
Create the event and prepare its poster before the fundraiser. Share one link through the communication channels you already use.
Upload coverage into folders for arrivals, dinner and presentations. Guests search across those folders rather than requesting a separate selection.
Find your own portraits and group photos in a phone browser. Download individual photos or a ZIP on the page, with optional email delivery of the ZIP link.
Add the event name, cover and organization logo. Choose an event plan with the photo capacity and access period you need.
Use a private gallery if access should stay within your guest list. Enable guest uploads if you want contributions, and choose whether your team reviews them first.
Download the A4 poster from Share and scan a test print. For a private gallery, confirm that the printed PIN is current before making copies.
Add the official photos, review pending contributions and send the gallery link in the thank-you email. Tell guests when to download before the event’s access period ends.
Put the event poster at check-in, beside the portrait backdrop and on dinner tables where guests can pause to scan. The code opens the same gallery as the link in your follow-up email. Keep posters carrying a private-gallery PIN inside the venue.
Yes, if you enable guest uploads. Guests tap Add your photos, verify an email and select JPG or PNG photos without taking a selfie. Choose Review first to check contributions before publication, or Show right away to publish them as they arrive.
Share one gallery link. Each guest takes a selfie and instantly sees every photo of themselves (the step-and-repeat, their table, the awards moments) without browsing the whole evening.
Yes. Add your logo, website, and links so the gallery carries your cause or sponsor branding through every guest's search and download.
Yes. A single event scales to hundreds of guests and thousands of photos across the reception, dinner, and program: each guest searching independently with a selfie.
Set the gallery to private and share its link and 6-digit PIN with your invited guests. Anyone who receives both can open it, so keep them in attendee communications rather than public posts. Selfie search returns the photos the guest appears in.
Open the gallery link the organisation shared, take a selfie, and every photo of you from the evening appears in seconds, no account needed.
Learn more →
Learn more →
Learn more →
Learn more →
Learn more →
Learn more →
Learn more →
Learn more →
Learn more →
Learn more →
Learn more →
Learn more →
Learn more →
A gallery link works before, during and after the event. Here is how to send it, explain what guests should do, and keep access under your control.
Collecting guests' photos is the easy half. The hard half is getting each person the photos they are in, from everyone else's phones. One link can do both.
A public link is frictionless; a private gallery is responsible. Here is how to decide which an event needs, and how consent and retention factor in.
Start with a free event. Share its QR code or link, add your photos and invite your guests. No credit card required.
Create your event