Before sending an event gallery, check three things: the promised coverage is present, the intended recipients can open it, and downloads produce the files you agreed to deliver. Use this checklist as a final pass after editing and upload. For live delivery, repeat the relevant checks when each new batch is ready.
1. Confirm the delivery brief
- •Compare the gallery against the agreed shot list: sessions, arrivals, portraits, awards and group photos.
- •Confirm whether this is an initial preview or a final delivery, and identify any coverage still coming from another shooter.
- •Check the file size, resolution, branding and usage instructions agreed with the client.
- •Keep your edited exports and source files in your own archive. A gallery with an access deadline is a delivery destination, not a permanent backup.
2. Review uploaded photos
- •Wait for the intended batch to finish uploading and indexing. Check folder names and representative images from each part of the event.
- •Review obvious technical misses and accidental uploads. In FotoMe AI, use the Cull tab’s Blurry and No face found filters as prompts for inspection.
- •Keep intentional motion blur, silhouettes and detail shots when they belong in the delivery. A flag does not make the creative decision.
- •Review pending guest contributions if uploads are enabled. Confirm which approved contributions should enter a venue photo wall.
3. Test access as a recipient
- 01Open the actual gallery link on a phone in a separate browser session, outside your signed-in dashboard.
- 02If the gallery is private, enter its current PIN. Check any expiry you set against the client’s expected access period.
- 03Scan the printed QR code if you plan to distribute one. Make sure it reaches this event, not a previous test gallery.
- 04Use a clear selfie from someone present in the uploaded coverage and check that their matches appear. Investigate missing batches before promising the full gallery is ready.
- 05Test any personal links prepared for the client, speakers or award winners. These links open their sets directly and should go to the intended recipients.
4. Check a real download
Choose the event’s delivery size deliberately: 1600px, 2560px or the uploaded original. Download a representative photo and inspect its pixel dimensions against the promised delivery. If the source was resized before upload, Original delivers that uploaded file; it cannot recreate the camera’s larger export.
Test both an individual download and a small ZIP selection. Guests can build a ZIP on the page without providing an email; sending the ZIP link by email is optional. Include a vertical and horizontal image in your sample so an export mistake is easier to spot.
5. Send the handover and record what remains
- •Name the event and say whether the delivery is complete or partial.
- •Include the tested gallery link, the private gallery PIN when needed, and one sentence explaining selfie search.
- •State the download size and the actual deadline for saving photos before gallery access ends.
- •Give recipients a contact for missing coverage or matching problems.
- •Record outstanding uploads and who is responsible for each follow-up.
Finish with a short note in your own event record: delivery sent, recipient, link tested, download checked, deadline and remaining work. This makes repeat deliveries consistent even when different people handle the upload and the client handover.